The journey registration in your Reisbalans portal is the basis for your expense claims. The journeys you see here are registered with your mobility card or with the app’s GPS tracker (provided you have this switched on).
Is the GPS tracker switched off or do you want to claim a different journey? You can easily do this yourself.
My Reisbalans
Log in and click on ‘Journeys & Claims’. Choose the day for which you want to add your journey and click on the menu on the right. Select ‘+ Expense claim/Journey’.
Fill in the form. Choose the date and time of the relevant journey (this is automatically set to the day chosen in the steps above).
What did you do?
Select a journey. Choose which mode of transport you used. Please select the relevant license plate in case you travelled by car.
What was the purpose of your trip?
Choose the purpose of your journey in order to get the correct compensation.
Business – (Return) journeys from your (fixed) place of work to appointments.
Commuting – (Return) journeys from your home to your (regular) place of work.
Private – Journeys you did not make for work. It may be that this option is not shown, because your employer does not allow private travel.
Claim based on?
Choose whether the journey should be reimbursed based on the distance travelled (the number of kilometres) or on a fixed amount (per journey). Which option you should choose depends on your employer’s policy.
Distance travelled? (if using a car)
If your journey was by car, this heading will appear. Fill in the address you left at ‘From’ and the address you went to at ‘To’. The system automatically retrieves the corresponding kilometres.
Accounting codes
Some employers work with different projects and associated codes. If this is the case for your employer, please select the right project here. If not, leave this field empty.
If everything has been entered correctly, click ‘Save’. Your journey will now be visible in your Journeys & Claims.
Reisbalans app
Open the app and click on ‘Cost’, or go to ‘Cost’ in the bottom menu and press the green plus in the bottom right.
Fill in the form. Choose the date and time you made this journey.
What do you want to claim?
Select journey. Choose which means of travel you used. Select the relevant license plate in case you travelled by car.
How would you like to claim?
Choose the purpose of the journey in order to get the right compensation.
Business – (Return) journeys from your (fixed) place of work to appointments.
Commuting – (Return) journeys from your home to your (regular) place of work.
Private – Journeys which are not work related (not all employers allow employees to travel privately; check with your employer).
If you want to claim a journey, choose ‘Distance’. If you want to claim an amount (for example a business lunch), please select ‘Amount’.
If you choose ‘Distance’, two new fields will appear. Fill in the address you left at ‘From’ and the address you went to at ‘To’. The system automatically retrieves the corresponding kilometres.
Details
Some employers work with different projects and associated codes. If this is the case for your employer, please select the right project. If not, leave this field empty.
If your employer requires you to add a statement about the journey, you can use the ‘comments’ field.
Save or confirm
You can either account for the journey immediately (i.e. forward it to your employer) or not (yet). If you want to, select ‘Confirm’. Or choose ‘Save’ and confirm this journey at a later time (for example, together with the rest of the week).
As soon as you have made your choice, you can see that the journey you just filled in is visible in your Expenses.